Handbook

Buses load and unload in front of the middle school entrance. In the morning, bus students will enter through the main entrance of the middle school and proceed directly to the main gym, cafeteria, or library. In the afternoon, bus students will exit the main entrance of the middle school and go directly to their bus.

Riding the bus is considered an extension of a school activity. Students are to ride only on assigned buses and under no circumstance have friends not assigned to that bus ride with them. The Code of Student Conduct applies to all students who ride the bus (See FSD Board Policy #6.308 for rules and regulations). In order to maintain conditions and atmosphere suitable for learning, no person shall enter onto a school bus except students assigned to that bus. Parents of students or persons with lawful and valid business on the bus must have prior approval by the supervisor of transportation and/or the director of schools. 

Bus riders must conduct themselves in a manner consistent with the established safety standards and classroom conduct. 

Bus students are under the supervision and control of the bus driver while on his/her bus. 

Video cameras may be used to monitor student behavior on school vehicles transporting students to and from school or extracurricular activities. Video surveillance shall be used only to promote the order safety and security of students, staff and property. 

To ensure a safe and orderly means of transport, the following guiding principles are established for riders: 

• Be at the bus stop prior to the arrival of the bus. 
• Wait on the sidewalk away from the curb until the bus comes to a complete stop and the driver opens the door.  
• Go directly to an available seat and be seated.
• Keep bus aisles and exits clear. 
• Keep noise at classroom level. 
• Keep head, hands, and objects inside the bus.
• Respect the rights and property of others. 
• Obey the driver promptly and respectfully. 
• Remain seated until the bus has come to a complete stop and use the emergency door only in an emergency. 
• No profanity, chewing gum, eating or drinking on the bus. 
• No drugs, weapons, hazardous materials, or animals shall be allowed on the bus. 
• No throwing or passing objects shall be allowed on, from, or onto the bus. 
• No objects on board that cannot be held on lap. 

Failure to adhere to these and other established rules and regulations will subject the student to discipline measures which may vary from a verbal reprimand to expulsion from the bus as determined by prior record, the severity of the offense, the age of the child, and frequency of the occurrence. 

Bus service, like all other school activities, is the responsibility of the building principal. Therefore, all communications involve the principal or his/her designee. The parent/legal guardian is held legally responsible for any damage to the bus and/or bus equipment by his/her child. 

Our school participates in the National School Lunch and Breakfast Program allowing us to provide a healthy breakfast and lunch each school day. Each student is assigned an individual code to track participation and account information. Menus for Breakfast and Lunch are posted on the school website and the MealViewer mobile app. 

How to pay and can I pay ahead? You may send cash or checks to your school. Please be sure to label your check with your child’s full name. Checks should be made out to your school cafeteria. Cafeteria monies must be paid separately from any other monies. For your convenience, you may use a credit or debit card online through your Skyward Family Access account using RevTrak. The District Food and Culinary Services office, 615-472-3728, can also enter the money into RevTrak from a credit or debit card for you.

How do I sign up for Free and Reduced Meals? A free and reduced application must be filled out each year. You can find the application online through your Skyward Family Access account. Each family will receive an application with the back to school forms that are sent home. Please call the District Food and Culinary Services Office at 615-794-6624 if you have any questions about Free and Reduced applications and your family’s eligibility. You will receive a letter indicating your application has been processed and your eligibility determination.

Can my child buy extras like ice cream? We offer ice cream and other additional items for sale to students who have money in their accounts or cash with them. All extra items (ala carte items) are Smart Snack compliant. If a child has a negative balance, they will not be able to purchase ala carte items. 

May I come have lunch with my child? Parents are welcome to join their child for lunch. It is not necessary to call ahead for reservations. You must sign in at the office with a photo ID to receive a visitor's badge. Please meet your child in the cafeteria. Once you finish lunch, you need to return to the front office to sign out.

May I bring in lunch for my child from their favorite restaurant? The FSD Board policy #3.50 states: “Students will be permitted to bring their lunches from home and to purchase beverages and incidental items. Breakfast and lunch brought from outside food service facilities will not be permitted to be consumed in the cafeteria.”

What happens if my child forgets his lunch or lunch money? What happens if my child’s account develops a negative balance? All children in FSD who want breakfast and lunch will be fed. They will be offered the same lunch as every other child. If your child has a negative balance, he or she will not be able to purchase ala carte items. Please see the FSD Negative Balance Policy in this handbook for more details.

My child prefers to bring his or her lunch. Is there anything I cannot send? We do not allow glass containers, energy drinks, coffee drinks, carbonated beverages, or food from outside vendors.

My child has a food allergy. How is this handled? The Food and Culinary staff work closely with your school nurse to make sure all allergies that are listed on their Individualized Health Care Plan are noted on their cafeteria account.

Random canine sweeps of the school campus and parking lots may be conducted periodically throughout the school year as a proactive approach to maintaining a drug free environment, which in turn supports a positive school climate.

All planned canine sweeps are scheduled by the school administrator and the district safety

supervisor in conjunction with the Williamson County Sheriff’s Office and without prior notice to

parents, guardians, students or staff. All canine sweeps will be conducted in a manner that is

minimally disruptive to the learning environment and in compliance with FSD Board Policy #6.303.

The use of canine-assisted narcotics sweeps does not indicate that a particular school has illegal contraband on campus. It indicates a willingness to remain proactive in efforts to ensure the safety and security of the school. Parents and guardians are typically informed after a search has been conducted at their child’s school.

Students are assigned a Chromebook and have the responsibility of maintaining its condition. Personal computers are not allowed at school. The assigned device should be charged each night at home and brought to school each day. If the Chromebook is damaged, an invoice will be sent via Rev Trac for the cost of the repair.

Damage to or loss of Chromebook and related items may result in charges as described below:

• Bag - $15
• Battery - $40
• Camera - $20
• Charger - $30
• Chromebook - $250
• Keyboard - $25
• Screen - $60
• Screen Bezel - $20
• Track Pad - $10

The Poplar Grove Middle School administration reserves the right to adjust consequences when deemed necessary or appropriate.

The board delegates to the Director of Schools the responsibility of developing specific codes of conduct which are appropriate for each level of school. The development of each code shall involve principals and faculty members of each level and shall be based on evidence-based behavior supports and interventions. The following levels of misbehavior and disciplinary procedures and options are standards designed to protect all members of the educational community in the exercise of their rights and duties and to maintain a safe learning environment where orderly learning is possible and encouraged. These misbehaviors apply to student conduct on school buses, on school property, and while students are on school sponsored outings. Staff members have the authority to enforce the code of conduct and shall ensure that disciplinary measures are implemented in a manner that:

1. Balances accountability with an understanding of traumatic behavior;
2. Teaches school and classroom rules while reinforcing that violent or abusive behavior is not allowed at school;
3. Minimizes disruptions to education with an emphasis on positive behavioral supports and behavioral intervention plans;
4. Creates consistent rules and consequences; and
5. Models respectful, non-violent interactions.

In order to ensure that these goals are accomplished, the school district shall utilize the following trauma-informed discipline practices: restorative practices, RTI2B, multi-tiered system of supports, and behavior intervention plans. Principals shall use appropriate discipline management techniques when enforcing the code of conduct.

Misbehaviors : Level 1

This level includes minor misbehavior on the part of the student which impedes orderly classroom, school, playground, or hall procedures or interferes with the orderly operation of the school, but which can usually be handled by an individual staff member.

Examples (not an exclusive listing):

• School or class tardiness (unexcused/habitual)
• Unacceptable language
• Classroom disturbances
• Lack of classroom materials
• Cheating and/or lying
• Non-defiant failure to do assignments or carry out directions
• Wearing clothing that exposes underwear or body parts in an indecent manner that disrupts the learning environment while on the grounds of a public school during the regular school day. 
• Victimization of any student (harassment (sexual, racial, ethnic, religious), bullying, cyber-bullying, and/or hazing)

Disciplinary Procedures:

• Staff member intervenes immediately.
• Staff member determines what offense was committed and its severity.
• Staff member determines who committed the offense and if he/she understands the nature of the offense.
• Staff member employs appropriate disciplinary options.
• The record of the offense and disciplinary action shall be maintained by staff member.

Disciplinary Options (not an exclusive listing):

• Verbal reprimand
• Parent/guardian conference
• Detention
• Special Assignment
• Restricting activities
• Assigning work details
• In-school counseling
• Withdrawal of privileges
• Strict supervised study
• In-school suspension
• Social Story
• Community referrals
• Check-in, check-out

Misbehaviors : Level 2

This level includes misbehavior whose frequency or seriousness tends to disrupt the learning climate of the school. These misbehaviors do not represent a direct threat to the health and safety of others but have educational consequences serious enough to require corrective action on the part of administrator/ designee.

Examples (not an exclusive listing):

• Continuation of unmodified Level I behaviors
• School or class truancy
• Leaving school without permission
• Using forged notes, excuses, admit slips, and corridor passes
• Disruptive classroom behavior
• Disrespect or insubordination
• Use of profanity
• Obscenity
• Sexual misconduct
• Intimidation
• Committing any act of civil wrong or crime
• Victimization of any student (Harassment (Sexual, Racial, Ethnic, Religious), Bullying, Cyber-bullying, and/or Hazing).
• Use, possession, sale, and/or distribution of tobacco products in any form, electronic/battery operated devices, vapor products, and all other associated paraphernalia during the regular school day while on school campus or on school-provided transportation (includes all student participants in all educational and/or extra-curricular functions)

Disciplinary Procedures:

• The student is referred to administrator/designee for appropriate disciplinary action.
• The administrator/designee communicates with the student and teacher.
• The administrator/designee hears the accusation made by the teacher and allows the student the opportunity to explain his/her conduct.
• The administrator/designee takes appropriate disciplinary action and notifies the teacher of the action.
• The record of offense and disciplinary action shall be maintained by school administrator.

Disciplinary Options (not an exclusive listing):

• Parent/guardian conference/notification
• In-school suspension
• Notify law enforcement agency and/or file legal charges
• Modified probation
• Behavior modification
• Social probation
• Peer counseling (restorative practices)
• Referral to outside agency
• Detention
• Suspension from school-sponsored activities or from riding school bus
• Restricting school related honors
• Out-of-school suspension (not to exceed ten (10) days)
• In-School counseling
• District social worker referral
• Functional Behavior Assessment (FBA)
• Behavior Intervention Plan (BIP)

Misbehaviors : Level 3

This level acts directly against persons or property but whose consequences do not seriously endanger the health or safety of others in the school.

Examples (not an exclusive listing):

• Continuation of unmodified Level I and II behaviors
• Fighting (simple)
• Vandalism (minor)
• Use, possession, sale, distribution, and/or being under the influence of tobacco or alcohol
• Use, possession, sale, or distribution of drug paraphernalia
• Use, sale, distribution, and/or being under the influence of drugs
• Stealing
• Threats to others
• Victimization of any student (Harassment (Sexual, Racial, Ethnic, Religious), Bullying, Cyber-bullying, and/or Hazing)
• Breaking and entering
• Committing any act involving a serious civil wrong or crime

Disciplinary Procedures:

• The student is referred to the administrator/designee for appropriate disciplinary action.
• The administrator/designee communicates with the student and teacher.
• The administrator/designee hears the accusation and allows the student the opportunity to explain his/her conduct.
• The administrator/designee takes appropriate disciplinary action.
• The administrator/designee may refer the incident to the director of schools and make recommendations for consequences.
• If the student’s program is to be changed, adequate notice shall be given to the student and his/her parent(s)/guardian(s) of the charges against him, his/her right to appear at a hearing, and his/her right to be represented by a person of his/her choosing.
• Any change in school assignment is appealable to the board.
• The record of offense and disciplinary action shall be maintained by school administrator.
• Disciplinary Options (not an exclusive listing):
• Parent/guardian conference/notification
• Notify law enforcement agency and/or file legal charges
• In-school suspension
• Out-of-school suspension not to exceed ten (10) days
• Detention
• Restitution from loss, damage or stolen property
• In-school counseling
• Expulsion
• Functional Behavior Assessment (FBA)
• Behavior Intervention Plan (BIP)
• District social worker referral
• Referral to outside agency

Misbehaviors : Level 4

This level of misbehavior includes acts which result in violence to another’s person or property or which pose a threat to the safety of others in the school. These acts are so serious that they usually require administrative actions which result in the immediate removal of the student from the school, the intervention of law enforcement authorities, and/or action by the Board.

If a student’s action poses a threat to the safety of others in the school, a teacher, principal, school employee, or school bus driver may use reasonable force when necessary to prevent bodily harm or death to another person.

Examples (not an exclusive listing):

• Unmodified Level I, II and III behaviors
• Possessing or using a controlled substance or drug paraphernalia on school property or at any school-related function, unless the substance was obtained as the result of a valid prescription or doctor's order and being used as prescribed by the individual for whom prescribed*
• Use, possession, sale, and/or distribution of drugs and/or alcohol, includes being under the influence of alcohol or drugs (i.e. any controlled substance, controlled substance analogue, or legend drug)*
• Death threat
• Threat of mass violence on school property or at a school-related activity*
• Extortion
• Bomb threat* or false fire alarm
• Possession/use/transfer of dangerous weapons *
• Assault that results in bodily injury upon any teacher, principal, administrator, any other employee of the school, or a school resource officer* or anyone who is lawfully on school property
• Aggravated assault*
• Vandalism
• Theft/possession/sale of stolen property
• Arson/possession of unauthorized substances *
• Use/transfer of unauthorized substances
• Victimization of any student (harassment (sexual, racial, ethnic, religious), bullying, cyber-bullying, and/or hazing)
• Electronic threat to cause bodily injury or death to another student or school employee*

* Designates zero tolerance offenses.

Disciplinary Procedures:

• The administrator/designee confers with appropriate staff members and with the student.
• The administrator/designee hears the accusations and allows the student the opportunity to explain his/her conduct.
• The parent(s)/guardian(s) are notified.
• Law enforcement officials are contacted.
• The incident is reported, and recommendations made to the director of schools.
• Complete and accurate reports are submitted to the director of schools.
• The principal notifies the staff members of the resolution.
• If the student’s placement is to be changed, adequate notice of the charges shall be given to the student and his/her parent(s)/guardian(s) and his/her right to appear at a hearing.
• Disciplinary Options (not an exclusive listing):
• Expulsion*
• Alternative schools
• Other hearing authority or Board action which results in appropriate placement

* Expulsion/Remand for a period of not less than one (1) calendar year subject to modification by the director of schools on a case-by-case basis.

Additional Guidelines:

• A student shall not be suspended solely because charges are pending against him/her in juvenile or other court.
• An administrator/designee shall not impose successive short term suspensions that cumulatively exceed ten (10) days for the same offense.4
• A teacher or other school official shall not reduce or authorize the reduction of a student’s grade because of discipline problems except in deportment or citizenship.
• A student shall not be denied the passing of a course or grade promotion solely on the basis of absences except as provided by board policy.
• A student shall not be denied the passing of a course or grade promotion solely on the basis of failure to:
  • pay any activity fee;
  • pay a library or other school fine; or
  • make restitution for lost or damaged school property.

The Franklin Special District Board of Education supports the right of students to have reasonable access to various information formats and believes it is incumbent upon students to use this privilege in an appropriate and responsible manner. Parents and students are required to read, sign, and return the “FSD Network and Internet Use Agreement” form and laptop contract in order for students to have access to electronic data. Prohibited or illegal activities, are inclusive of, but not limited to: 

● Sending or displaying offensive messages or pictures 

● Using obscene language 

● Electric devices that are not purchased by FSD are not allowed to access school networks. 

● Harassing, insulting, or attacking others 

● Damaging computers, computer systems, or computer networks 

● Violation of copyright laws 

● Trespassing in another’s folders, work, or files 

● Intentional misuse of resources 

● Using another’s password 

● Employing the network for commercial purposes 

● Revealing the personal address or phone number of yourself or any other person without permission from the teacher 

● Use of the network for commercial purposes 

● Buying or selling on the Internet 

Violations of procedures may result in a loss of access as well as other disciplinary or legal action.

The Franklin Special District in accordance with the state law has established a Disciplinary Hearing Authority (DHA) to conduct hearings for students who have been suspended for more than ten (10) school days. Copies of the policy including the appeals process and appropriate forms are available in the principal’s office. 
Definition of Disciplinary Terms:

Office Discipline Referral (ODR) : An office discipline referral will be completed by faculty/staff when a student’s behavior is not in compliance with school rules. 

In School Detention: A detention that removes a student from one class period.

After School Detention (ASD): A 60-minute detention (2:30-3:30) held in a designated room after school. Parents will be contacted and the Detention will take place the same day it is assigned. After School Detention may not be postponed or rescheduled by a student.  A parent must contact the school to reschedule a detention.  Failure to attend an assigned ASD may result in a 3 hour detention (explained below).  Parents are responsible for transportation.

Three Hour Detention:  A 3-hour session providing a structured learning environment after school.  Detention begins at 2:30 p.m. and concludes at 5:30 p.m. The session will be held in a designated classroom.  Parents are responsible for transportation. All students are to be picked up promptly in front of the school building at 5:30 p.m.  Detentions may not be postponed or rescheduled by a student.  Failure to attend may result in placement in additional after school detentions.

ISS:  An alternative classroom within the school building in which students are removed from the regular school population for a designated period of time.  The students are closely supervised in a structured environment.  They are required to complete all core academic work assigned by their academic teachers.  Additionally, the students in ISS will engage in restorative practices. An absence during an ISS assignment will be treated as any other absence. The ISS assignment will be continued until the original number of assigned days are completed.

Extended Alternative Classroom (EAC):  An alternative classroom at Freedom Middle School in which students are removed from the regular school population for a designated period of time of 10 days or more.  The students are closely supervised in a structured environment.  They are required to complete all core academic work assigned by their academic teachers.  Additionally, the students in EAC will engage in restorative practices. An absence during an EAC assignment will be treated as any other absence. The EAC assignment will be continued until the original number of assigned days are completed.

**While students are in ISS or EAC, they cannot attend or participate in any school activities until after 2:30pm on the last day of assignment to ISS or EAC, including those activities held on weekends.

Out-of-School Suspension:  A suspension from all school classes and activities for a designated period of time as determined by administration.

Alternative Learning Center (ALC):  A restrictive school setting located at the Williamson County Sheriff’s Office serving students throughout the county who have demonstrated chronic discipline problems and/or zero tolerance offenses. Parents are responsible for transportation. 

**Students who are in ALC, or suspended from school, may not be on FSD premises at any time and may not attend or participate in after-school or weekend activities at any location.

Students placed in OSS/ISS/EAC/ALC are NOT allowed to participate in or be present at school related extracurricular activities during the same day(s) of their suspension.

For PGMS to maintain a safe learning environment that minimizes distraction, the minimum standards for acceptable clothing during the school day are as follows:

1. Tops of shoulders must have a strap unless otherwise covered by an opaque top garment.
2. Skin and undergarments must be covered with opaque clothing from the underarm to the mid-thigh even while seated. Mid-thigh is defined as the midpoint between the waist and mid-knee.
3. All pants, trousers, shorts, and skirts must be held at the waist.
4. Leggings may be worn so long as they are opaque and do not reveal undergarments.
5. Hats, costumes, pajamas, or dress-up days are only allowed with prior administration approval.
6. Any apparel that is dangerous to the health or safety of students or the lawful, peaceful operation of the school is not permitted. (e.g., gang affiliation, profanity, illustrations, or suggestive language, etc.)

Administrators shall be the final decision-makers as to compliance with the dress code.

FSD Board policy states, “Students may possess personal communication devices and personal electronic devices as long as such devices are turned off and stored in backpacks or purses. Such devices include but are not limited to technology that has the capability to record, live stream, or interact with wireless technology such as watches, cell phones, laptops, tablets, etc. However, a teacher may grant permission for the use of these devices to assist with instruction in his/her classroom. If permission is granted for student use of personal electronic devices, all Internet access must be through the FSD Guest Network. Cellular network adapters are not permitted to be used by students to access the Internet at any time.”

Unauthorized use or improper storage of a device will result in confiscation until the student's parent or guardian collects the device. A student in violation of this policy is subject to disciplinary actions as follows: 

• 1st Offense - Confiscation of device to be picked up by student in the front office at the end of the school day.
• 2nd Offense - Confiscation of device to be picked up by parent/guardian in the front office at the end of the day. 
• 3rd Offense and beyond - Confiscation of device to be picked up by parent/guardian in the front office at the end of the day AND after school detention; parent conference required.

If an administrator has reasonable suspicion that an electronic device contains evidence of a violation of the law or school policy, the contents of the device may be reviewed.

Poplar Grove Middle School provides field trip opportunities that are specifically designed to provide real life experiences that support concepts aligned with grade level curriculum. It is imperative that all students who participate in field trips conduct themselves in a respectful way that brings pride to Poplar Grove Middle School.

Gangs, which initiate, advocate, or promote activities which threaten the safety or well being of persons or property on school grounds or which disrupt the school environment are harmful to the educational process. Incidents involving initiations, hazing, intimidations, and/or related activities of such group affiliations which are likely to cause bodily danger, physical harm or personal degradation or disgrace resulting in physical or mental harm to students are prohibited. Any student wearing, carrying or displaying gang paraphernalia, or exhibiting behavior or gestures which symbolize gang membership, or causing and/or practicing in activities which intimidate or affect the attendance of another student shall be subject to disciplinary action.

Our school offers guidance services ranging from personal, social, and academic counseling. The counselor works with students individually and in groups. Students may see the counselor through a teacher or self-referral. Parents are encouraged to call the guidance office for any questions they may have or for an appointment.

Students are expected to display appropriate behavior at all times. This includes no running, loud voices, horseplay, or disrespect to others. Teachers will monitor student behavior. Violations will be handled in accordance with the PGS/FSD Code of Student Conduct as outlined in the Student Handbook.

Students must be in their assigned areas at all times unless otherwise directed by a teacher. If a student must leave his/her assigned area, they must have a teacher approved hall pass and they must return to class within the designated time frame.

In compliance with the Tennessee Department of Education, FSD offers free health screenings during the school year. These screenings include, but are not limited to, vision, hearing, height, weight, BMI and blood pressure. We check students in the 6^th and 8^th grades with parental consent. Routine health screenings can identify conditions, which interfere with learning and provide early detection of conditions, which if untreated, can lead to more serious health concerns.

Health and Medication Policies First Aid and health care provided by the school nurse is primarily for illness and injuries that occur during the school day. The school nurse, according to law, is not allowed to make a diagnosis, prescribe treatment or administer medication without a signed medication consent form. Please help us to provide a safe and healthy environment by reading and following the policies and procedures below. Feel free to contact the school nurse to discuss any health concerns you have regarding your child.

Rising seventh graders: Students entering seventh grade must have a Tdap booster, as well as either 2 doses of the chickenpox vaccine or history of disease. The information must be documented on a Tennessee Department of Health Certificate of Immunization. Immunization certificates are available from the child’s physician, or the local health department. We are unable to accept copies of immunization records.

Our library has a wide range of fiction, non-fiction, biographies, reference, and online materials for information and leisure reading. The library provides materials to support the Tennessee State Curriculum and the Reading Renaissance Program. Students may participate in the Volunteer State Book Award program by reading and voting on the nominated books each year. Library hours are from 7:00 a.m. until 2:25 p.m. The following regulations apply to the library: 

• Students may check out three print books at a time, as well as one ebook and one eAudiobook. All library books are due two weeks after they are checked out. A reminder in the form of a bookmark is printed with the due date and provided to each student at the time of checkout. 
• A book may be renewed if a student is still reading it. The book must be brought back into the library to be renewed or it can be renewed online. 
• Overdue lists are emailed daily to homebase teachers. Overdue notices are also emailed to the student and parent.

When a student checks out materials from the library, the student and parents automatically assume responsibility for payment of loss or damage to materials. If a student loses or damages a book, he/she will only be allowed to check out one book at a time until the replacement cost is paid. Fees charged for lost or damaged books may be refunded if the book is found, up until the last full week of school (or whenever the library begins year-end inventory). At that point, no refunds will be given. 

Students are issued lockers for personal use in keeping notebooks, supplies, coats, etc. Students are not allowed to switch lockers with other students. Each middle school student should keep his/her items in their own locker. Lockers may not be shared. Lockers should be kept in good condition. Students may not write or place decals and stickers on lockers. Violations of above rules may result in loss of locker privilege. Lockers are the property of FSD made available for student use. Should there be any reason to believe that a locker contains stolen items and/or items that are hazardous to the health and welfare of students, a search may be conducted. Homebase teachers will conduct periodic locker checks and clean out days throughout the school year.

Items that are found should be turned in to the office. Lost and found is housed in the cafeteria. Every nine weeks unclaimed items will be donated to charity.

State law prohibits dispensing of medications, prescription, non-prescription, at school without a completed medication form. This includes medications such as rescue inhalers, cough drops, Tylenol, Motrin and ointments such as Neosporin. If your child requires medication during the day, or if you would like to have medications available at school to be given if needed, please complete a medication request form. These forms are available in the school clinic or can be downloaded from the website at www.fssd.org. Parents are to pick up medications at the end of the school year. New forms must be completed each school year. 

Prescription medications require both a doctor’s signature and a parent/guardian signature. The medication must be brought to school in a labeled prescription medication bottle from the pharmacy. Non-prescription (over the counter) medications require a parent/guardian signature. The medication must be in a new, unopened container with the name of the medication and expiration date clearly visible. 

Medications MUST be brought to the school clinic by a parent or guardian. It is a violation of State Law and school policy for a child to bring medication to school. 

Students should not come to school if: 

• They have had a fever of 100 degrees or greater in the past 24 hours. 
• They have had two or more episodes of diarrhea and/or vomiting occur within 24 hours. 
• They have been on antibiotics for strep throat, pink eye, or other infections for less than 24 hours.

Students will be sent home for: 

• Fever of 100 degrees or higher. (must be fever-free for at least 24 hours before returning to school)
• Vomiting/Diarrhea - Student must be symptom free for 24 hours before returning to school or have a note from the doctor stating they are not contagious. 
• Unexplained rash – Student must have a doctor’s note that they are not contagious to return to school. 
• Suspected pinkeye – Student must be on antibiotics treatment for 24 hours before returning to school or a note from the doctor stating the student is not contagious. 
• Lice -  FSD has a strict NO NIT, NO BUG policy.  See nurse for lice eviction guidelines.

We ask that ill students be picked up in a timely fashion as we have limited space in the clinic and we want to expose as few students, staff and faculty to illness as possible. It is very important that we have your home, work, and cell phone numbers. Please make sure to notify the school of changes. PGMS must be able to contact you in case of an emergency, illness, or injury. 

Please notify the school nurse or the attendance secretary before 8 am, if your child will be absent from school due to illness.

The office phone is to be used for emergency purposes only. Students must have a hall pass approved by their teacher prior to using the phone.

When attending school events, the Franklin Special District recognizes that attendees often want to videotape and/or photograph the students. However, in an effort to respect the privacy concerns of others, as well as to honor the state and federal privacy laws of individual students whose parents/guardians have specifically requested not to be photographed, the District strongly requests that any video footage and/or still images of non-custodial students NOT be posted online to sites such as, but not limited to, Facebook, Instagram, YouTube, etc. Although the FSD strongly urges attendees to respect the privacy of others, families must also recognize that the District has no means for preventing attendees from taking such actions. A general courtesy is to ask for parental permission before posting video or photographs of students/families online.

Poplar Grove Middle School students must maintain passing grades to be eligible to participate in after-school athletics and/or clubs. Eligible Poplar Grove sixth, seventh, and eighth grade students may participate in athletics at Freedom Middle School in any sport that is not offered at Poplar Grove School. If a student makes an “F” on his/her report card or progress report, he/she will be placed on probation and will not be allowed to participate in any sport or other extracurricular activity until that grade has been brought up to a passing grade. This applies to all sports and clubs.

Grade Level Parties:
Grade level parties will be held three (3) times a year. Typically, they are scheduled in October, before Winter Break, and at the end of the year.  Students are NOT permitted to wear costumes on party days, including Halloween.  On party days, all visitors will be asked to sign out at 2:00 p.m. before dismissal begins.  This will help ensure a safe, smooth, and orderly departure for all of our students.

Birthday Celebrations:
FSD has adopted a district-wide protocol that prohibits food items from being brought to school for birthday celebrations. Additionally, student birthday deliveries are not allowed to be made at school. You may choose to dedicate a new book to the library for your child’s birthday by contacting Mrs. Holz or purchase an ice cream treat for all students in the classroom to enjoy at lunchtime (see last page of handbook for a copy of the request form). Please contact the cafeteria to order and purchase ice cream two weeks prior to your child’s celebration day.  Ice cream treats available to the students will include options for those students with food allergies and other dietary restrictions.

Positive Behavior Support is a school-wide program of support that includes proactive strategies for defining, teaching, and supporting appropriate student behavior to create positive school environments. The program will be based on four school wide expectations: 

PGS Lions are:  Responsible, Organized, Always safe and kind, and Respectful

A Parent Square message will be sent out if school is closed.  You can also watch local news media, FSD social media, or the FSD website (www.fssd.org) for school closings. We are listed as Franklin Special District.

SCHOOL HOURS

School hours are 7:30 a.m. to 2:30 p.m. Doors open to students at 7:00 am. Students arriving prior to 7:25 a.m. will report to the gym upon arrival and sit in designated areas. Students may go to the library to read and study or to the cafeteria for breakfast. Students who choose to go to the library or gym must remain there until 7:25. All students are expected to be in their homebase when the tardy bell rings at 7:30 a.m.

Students learn best by “doing” and teachers assign activities and work to leverage this best practice. To ensure students and families have current academic information, grades for daily assignments and classwork will be posted within 5 school days and within 10 school days for major projects, essays, or assessments. 

Teachers will:

• Clearly communicate due dates and expectations

• Enter missing assignments in Skyward promptly
• Provide timely feedback on submitted work
• Offer reasonable opportunities for academic recovery
• Utilize WIN time strategically for intervention and reteaching
• Communicate with parents/guardians when there is a concern

Students are expected to:

• Submit assignments by due dates

• Monitor grades and missing work in Skyward regularly
• Attend intervention or WIN sessions as assigned
• Advocate for support when needed

Parents/guardians are encouraged to:

• Monitor grades regularly through Skyward

• Communicate with teachers directly regarding concerns
• Support students in completing assignments

The school cannot be responsible for lost or stolen items. Valuables should be kept at home.

Special visitors and parents are encouraged to come to Poplar Grove Middle School. Visitors must present a valid government issued ID. Please report to the main office where you will be buzzed into the building. You will then sign in, and receive a visitor’s badge before visiting any part of the building. Please sign out and return the visitor badge to the office before leaving the building. Visitors under the age of 18 must be accompanied by an adult or have prior approval from the principal. During the school day, parents must make appointments with teachers or obtain permission from the principal in order to visit classrooms.

To initiate the withdrawal process, the parent/guardian must notify the attendance secretary. The attendance secretary will provide the appropriate forms to the student and/or parent/guardian. Debts related to textbooks, library books, cafeteria fees, etc. must be paid and school property (Chromebooks, chargers, Chromebook bags, etc.) must be returned to the front office. The school will provide any additional steps to the parent/guardian regarding the withdrawal process. Once Poplar Grove Middle School receives a request for records from the new school in which the student is enrolled, the student will be withdrawn.

Schools are a place of work and learning. All persons on school property or attending a school function shall conduct themselves in a respectful and orderly manner. The principal or their designee is responsible for all persons in the building and on the grounds. Anyone who is not a regular staff member or student of the school is considered a “visitor.” All visitors are required to abide by the rules for public conduct on school property established by procedures, state law, and school board policy.

All visitors shall provide a copy of a government-issued identification, which includes the visitor’s name, date of birth and photo, to the school office to be recorded. Persons who do not provide required identification will not be permitted on premises.

Visitors may be escorted and/or accompanied by a school employee throughout their visit. Visitors are required to wear a badge or name tag indicating that they are a visitor throughout their visit.
 

Principals or their designees and school security have the authority to enforce the Code of Conduct for families, volunteers and visitors, as well as all district policies and procedures, and are authorized to determine the appropriate offense level outlined below.

Depending upon the severity of the incident, parents/guardians or visitors may be removed from, or otherwise banned from campus and participation in school-sponsored activities. In situations involving lesser infractions or where remediation is viable, a verbal warning will be provided. Should a parent/guardian or visitor fail to heed the direction issued in the verbal warning, a ban or other restrictions designed to deter the conduct will follow. No restriction, however, will prevent the parent/guardian from working collaboratively with the school to meet the child’s educational needs, nor will a parent/guardian be excluded from meetings regarding their child’s education and performance.

Level 1 Offense

Level 1 offenses are those that do not jeopardize the safety or welfare of students or staff. Failure to act accordingly will result in the escalation to a Level 2 offense and consequence.

Consequences:

1. First infraction: verbal warning
2. Second infraction: administrator/parent meeting
3. Third infraction: formal mediation

Level 2 Offense

A parent/guardian or visitor in violation of any portion of this code that jeopardizes the academic environment and/or safety and welfare of students and staff is subject to being banned from school property for a specified period of time and will be subject to the district’s actualization of its right to pursue a civil or criminal legal action. Repeated Level 1 offenses may also qualify as a Level 2 offense.

Consequences:

Issuance of a formal “No Trespass Letter” from premises – this formal notice can be instituted for a quarter, semester or year at the discretion of the school system.

When an individual commits a Level 1 offense (second infraction), the principal will notify the director of schools, or a designated representative (including the school resource officer) who will schedule a meeting. A period of not less than 30 days will be provided for this meeting to take place.  Failure to participate in the meeting will result in escalation to a Level 2 offense. 

At the termination of a formal ban and “No Trespass Letter” from school premises, a meeting with the principal or his/her designee is required.

Right to Appeal

Level 1 offenses are not appealable.

If an individual would like to appeal a Level 2 offense, a written request with supporting evidence must be submitted to the director of schools (or a designee) within five (5) calendar days of the imposition of the consequence. Upon receipt of a request to appeal, the designee has five (5) calendar days to issue a written finding to either uphold, amend or abolish the ban as written. If the designee upholds the decision of the principal, a second level of appeal is available through the director of schools or the school board.

In order to maintain an orderly, respectful and secure educational environment for students and staff, it is essential that families and visitors are aware of their responsibilities and understand that adherence to these guidelines is essential for each school and office. Penalties for lack of adherence to this Code of Conduct shall be enforceable by the board of education and by local law enforcement officers if necessary.

No person shall:
1.    Act in a threatening manner (i.e., gross disrespect, threatening, using loud or offensive or profane language, swearing, or displaying temper, or causing disruption to professional or academic climate) toward any staff member or student;
2.    Approach someone else’s child in order to discuss an issue or chastise him or her. (Such an approach to a child may be seen as an assault on that child and may have legal consequences);
3.    Injure any other person or threaten to do so;
4.    Damage or destroy school property, or threaten to damage or destroy school property or the property of a teacher, administrator, other district employee or any other person lawfully on school property;
5.    Disrupt classes, school programs or other school activities;
6.    Send abusive, harassing, or threatening emails or text/voicemail/phone messages or other inappropriate written communication;
7.    Record or videotape any interactions within the school building where there is an expectation of privacy (classroom instruction, conversations with teachers, students, staff), unless all participants to the conversation have given their permission for the recording or videotaping;
8.    Disrupt school transportation or confront transportation staff on the bus, the road, in neighborhoods, or on school system grounds, or enter upon a school bus without express permission to do so;
9.    Distribute or wear materials on school grounds or at school functions that are suggestive and inappropriate, obscene, advocate illegal action, promote alcohol or illegal substances, appear libelous, obstruct the rights of others, or are disruptive to the school program;
10.    Intimidate, harass or discriminate against any person on the basis of race, color, national origin, citizenship status, marital status, religion, age, sex, gender identity, sexual orientation, disability or age;
11.    Enter any portion of the school premises without authorization or remain in any building or facility after it is normally closed;
12.    Obstruct the free movement of any person in any place to which this code applies;
13.    Violate the traffic laws, parking regulations or other restrictions of vehicles while on school property;
14.    Possess, consume, sell, distribute or exchange alcoholic beverages, tobacco, tobacco products, vaping products, controlled substances, or be under the influence on school property or at school functions;
15.    Possess or use firearms or dangerous weapons in or on school property or at any school function, except in the case of law enforcement officers;
16.    Loiter on school property or at school functions;
17.    Gamble on school property or at school functions;
18.    Refuse to comply with any reasonable order of identifiable school district officials performing their duties; or
19.    Violate any federal or state statute, local ordinance, or board policy while on school property or while at a school function.
 

The participation of families (parents, guardians and caregivers), volunteers and visitors in the learning process and education community is directly correlated to the level of academic success a student will attain. Understanding this vital connection, this code prioritizes strategies to build bridges in an effort to welcome persons onto our campus.
This code of conduct applies to all families, volunteers and visitors who interact with schools and offices in Franklin Special. It also applies to those who are present at school, in person or virtually, and at school-sponsored activities, meetings, and/or functions during and after regular school hours.

The overarching expectation is that we work constructively together to address issues related to concerns, programs and services before they become a source of conflict. Any interaction between school personnel and families, volunteers and visitors should start with assuming good intentions in others.  Other positive and effective interactions should include:

• Respecting each other’s time and responsibilities;
• Listening carefully with a respectful exchange of opinions and suggestions; and
• Approaching disagreements in a manner that treats others as integral parts of the decision making and encourages mutual problem solving.
   

In accordance with the Asbestos Hazard Emergency Response Act (AHERA), the FSD inspects its buildings for asbestos-containing building materials and maintains and updates an asbestos management plan. The Asbestos Management Plan is kept in the Main Offices at each building and in the Facilities and Landscaping Office, located at 205 Eddy Lane. These records are available for public review during normal school business hours.

Every three years an independent review is conducted in all buildings. In accordance with this act, a six-month periodic surveillance is conducted in each building that contains asbestos. Before the start of a project, the FSD will make sure all building occupants are properly notified and all signage will indicate the scope of the project. For more information, please contact the Supervisor of Facilities and LEA Asbestos Designee Chip Sternenberg at (615) 790-4707.

The sole authority for the enforcement of the compulsory attendance laws are placed on the local Board of Education and its designated employees (TCA 49-6-3006). 

Excused Absences

FSD Board Policy 6.200 on attendance lists excused absences as follows:

• Personal illness/injury
• Illness of immediate family member
• Homebound
• Hospitalization
• Death in the family
• Extreme weather conditions
• Religious observances
• Military service of parent or guardian
• Pregnancy
• Summons, subpoena, or court order
• Circumstances which in the judgment of the principal create emergencies over which the student has no control, determined on a case-by-case basis.

Absences not due to the reasons above will be considered unexcused and the student will be responsible for making up missed work upon his/her return. When a student is absent, call the school by 8:00 A.M. and state the reason for the absence. The attendance secretary will call a student’s parent/guardian regarding all absences not verified. Within seven days of the date your child returns to school, please Parent Square or email Rhonda Clarkson at clarksonrho@fssd.org, or hand deliver a note to the attendance secretary explaining the absence(s).  Without this information, the absence will be marked as unexcused. If your child brings the note to school, we encourage you to follow up by Parent Square, phone, or email with the attendance secretary to ensure that the note has been received and properly documented. 

Unexcused Absence Laws

Laws (Tennessee Code Annotated – TCA)

• TCA 49-6-3001 School Attendance Law requires all children ages 6 to 17, inclusive, to attend school each day. 
• TCA 49-6-3007 authorizes judges to assess a $50.00 fine or five (5) hours of community service against parents/guardians when a child has more than five (5) unexcused absences during any school year. 
• TCA 49-6-3007 requires the principal to notify a parent/guardian when a child is absent five (5) cumulative days. 
• TCA 49-6-3007 communicates the steps involved in the required Tiered Truancy Intervention Plan.

Progressive Truancy Intervention Plan

Truancy only refers to UNEXCUSED absences. All schools must follow state law that requires school personnel to follow a truancy intervention plan for students who are accruing unexcused absences. 

• Tier I intervention applies to all students within the district and includes schoolwide prevention-oriented supports to assist with satisfactory attendance. These supports shall include, but are not limited to, parent engagement by teachers and administrators, school counselor support, and information provided in the school handbook.  
• Tier II intervention will be implemented when a child has accrued 5 unexcused absences. Tier II will require a meeting with a school administrator and the completion of an attendance contract. 
• Tier III intervention will be implemented if the Tier II requirements are not met, and the student accrues 3 more unexcused absences totaling 8 unexcused absences. Tier III will require a meeting with the school counselor and may include the following interventions: sessions with the school counselor, school-based mental health referral, community resource agency referral, Positive Behavior Interventions and Supports (PBIS), check-in check-out with a school mentor, and other interventions as deemed necessary by school and district administration.
• A Truancy Petition may be filed with the Williamson County Juvenile Court by the district attendance coordinator or the safety and attendance supervisor, if additional unexcused absences accrue. 

Chronic Absenteeism

Chronic absenteeism includes both excused and unexcused absences. Research indicates numerous absences from school negatively impact a student’s achievement and success. In FSD, attendance is monitored to determine what barriers, if any, are impacting a child’s ability to be in school on time and for the full day. Attendance secretaries, principals, and/or the district attendance coordinator or the safety and attendance supervisor may contact parents/guardians if absences appear to be leading toward chronic absenteeism. The Tennessee Department of Education’s reporting standards incorporate attendance data as an indicator of school quality and student success. 

Notifications of Absences

When a student accumulates five unexcused absences, the attendance secretary will notify the parent/guardian. When a student accumulates eight unexcused absences, the attendance secretary will notify the parent/guardian. When a student accumulates 10+ absences (excused, unexcused, or a combination of both), a referral will be made to the district attendance coordinator or the safety and attendance supervisor. Communication will be sent to the parent/guardian regarding the excessive absences. Once a student accrues 10+ absences, he/she will be required to submit a doctor’s note for absences to be excused for the remainder of the school year. It should be noted that if a student is not in school for a minimum of three hours and 15 minutes on a given day, the student is considered absent according to state regulations. 

Warranted Absences

A principal may, at their discretion, allow a student to have up to five days of warranted absences, i.e., absence for a family emergency, unusual circumstance, etc. In order for a student to be granted a warranted absence by an administrator, the parent/guardian must submit this request in writing to the administrator. These absences will be unexcused and will not count towards truancy. Teachers are not required to give missed work prior to the absences but will provide missed work upon the child’s return. The student has a timeframe equal to the length of the absence to turn in the missed work. 

Early Dismissal 

Leaving school early is strongly discouraged due to the loss of instructional time and disruption to the learning environment. Students leaving early must be signed out in the school office by a parent/guardian or other approved adult who must provide a valid government issued photo ID. If the student is leaving early because of a medical appointment, the parent/guardian is encouraged to obtain an excuse note prior to leaving the medical facility and provide it to the front office upon the student’s return. We appreciate your efforts to make appointments during non-school hours. Please note, an early dismissal is also considered tardy. Please refrain from picking your student up after 2:15, unless it is an unavoidable situation. 

Tardiness

A student is considered tardy to school if he/she is not in his/her homeroom when the bell rings at 7:30 a.m., or if he/she is checked out from the office before the school day ends. There will be exceptions for students arriving on late buses. Tardiness related to oversleeping, traffic, weather, or not leaving home on time is unexcused. This includes tardies between classes.

A student who is tardy to school must report to the office with a parent to sign in and obtain a class admission slip. If a student is late because of a medical appointment, please provide an excuse note from the medical office.  When a student arrives at school late, the student’s academic learning is delayed and the classroom is disrupted. 

For every three tardies, during the school day, the student will receive an After School Detention to be served that same afternoon. Continued tardiness will result in a longer detention and a parent conference to address attendance concerns.

Examples of Consequences:

• 3rd Tardy – After School Detention (1 hour)
• 6th Tardy – After School Detention (1 hour)
• 9th Tardy – After School Detention (3 hours) and parent conference

Consequences reset at the beginning of each new quarter.

No Advanced Assignments

Teachers will not send makeup work for the days absent in advance. It will be the parent and student’s responsibility to obtain the work when the student returns.

The Franklin Special District Child Find program identifies preschool through eighth-grade children with special education needs including intellectual disabilities, developmental delays, autism, specific learning disabilities, serious emotional disturbance, multiple disabilities, intellectually gifted, traumatic brain injury, blindness, and the following impairments: speech/language, hearing, orthopedic, visual, and physical. Screenings and/or evaluations may be provided free of charge by the school district.  If deemed necessary, the child may then be referred for special education services. If you suspect your child needs additional support to achieve his or her educational potential, please contact the FSD Special Populations Department at 615-794-6624.

As part of the annual requirement under the Every Student Succeeds Act, we are required to provide parents with notification of their rights concerning their child’s education. These rights include requesting certain information about the qualifications of your child’s teacher, as well as the requirements to protect the privacy of students’ records under FERPA (Family Education Rights and Privacy Act). For more information on these rights and more, you can view the attachment or visit:  https://www.FSD.org/students-families/parent-rights.

Every Student Succeeds Act

ESSA requires that school districts engage families and parents in ensuring positive outcomes for all students. School districts that receive Title I funds must have a written family and parent engagement policy with expectations and objectives for implementing meaningful family and parent involvement strategies. The FSD Family and Parent Engagement strategies may be found on https://www.FSD.org/students-families/parent-rights.

Family Educational Rights and Privacy Act 

Notice to inspect and review education records:

Pursuant to the Family Educational Rights and Privacy Act (FERPA), school districts must provide parents/guardians and eligible students (students at least 18 years of age) with annual notice of their rights to inspect and review education records, amend education records, consent to disclose personally identifiable information in education records, and file a complaint with the Department.

Parents may request and review education records. Parents or eligible students have the right to:

1. Inspect and review the student's education records;

2. Seek amendment of the student's education records that the parent or eligible student believes to be inaccurate, misleading, or otherwise in violation of the student's privacy rights;

3. Consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that the Act and § 99.31 authorize disclosure without consent; and

4. File with the Department a complaint under §§ 99.63 and 99.64 concerning alleged failures by the educational agency or institution to comply with the requirements of the Act and this part.

5. The procedure for parents and eligible students to use in exercising the right to inspect, review, and/or correct education records may be found in FSD School Board Policy 6.602 Student Records Inspection and Correction Procedure.

6. The FSD may disclose education records under § 99.31(a)(1). FSD School Board Policy 6.600 Student Records explains the criteria for determining who constitutes a school official and what constitutes a legitimate educational interest.

Notice on student information

In compliance with the requirements of the Family Educational Rights and Privacy Act (FERPA, 20 U.S.C.§1232(g)), Franklin Special District may disclose appropriately designated “directory information” without written consent, unless parents have advised the District to the contrary in accordance with District procedures.  The primary purpose of directory information is to allow the FSD to release information that is generally not considered harmful or an invasion of privacy from your child’s education records in certain school publications.  Examples include:

• A playbill, showing your student’s role in a drama production;
• The annual yearbook;
• Honor roll or other recognition lists;
• Graduation programs; and
• Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that publish yearbooks or sports conferences.

FSD has designated the following information contained in a student’s educational record as “directory information”: 

• student name
• physical and electronic mail address
• date and place of birth
• participation in officially recognized activities and sports
• weight and height of members of athletic teams
• honors and awards
• dates of attendance and grade level
• photograph

Public release can also include, but is not limited to, the district’s website and social media accounts. The FSD produces news releases, web pages, publications, videos, and other media that highlights and describes student achievements in public education. These communications may include student images to be used on the school or district website, district social media accounts, as well as for promotional purposes in local, regional and national media (newspaper, radio or television stations). Upon enrollment, parents indicate their preference through a  Publication Consent Form for Student Images or Work.  If a parent or guardian does not want a student’s directory information released or published in any manner (i.e. school publications, such as the directory, the yearbook, honor roll or recognition lists, promotions programs and sports activity sheets), a Non-Release of Directory Information Form is available in the school office and should be completed and returned to the school. Forms remain active throughout a student’s time in the FSD. It may only be voided by parent or guardian signature.

Section 504 and Americans With Disabilities Act

Section 504 of the Rehabilitation Act of 1973 and the Americans With Disabilities Act (ADA) prohibit discrimination against persons with a disability in any program receiving federal assistance, among others. Both federal acts define a person with a disability as anyone who:

• has a mental or physical impairment which substantially limits one or more major life activities (major life activities include caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working);
• has a record of such impairment;
• is regarded as having such an impairment, or has had a record of such an impairment.

In order to fulfill its obligations under Section 504 and the ADA, the Franklin Special District recognizes a responsibility to avoid discrimination in policies and practices regarding its personnel and students. No discrimination against any person on the basis of a disability will knowingly be permitted in any of the district’s programs or practices. The school district has specific responsibilities under both acts, which include the responsibility to evaluate and determine if the child is eligible under Section 504/ADA, and to then afford access to appropriate educational accommodations. If the parent or guardian disagrees with the determination made by the professional staff of the school district, he/she has the right to a hearing with an impartial hearing officer. Inquiries or complaints regarding nondiscrimination policies should be directed to FSD’s Section 504 compliance coordinator, the Supervisor of Special Populations.  For more information, please call (615) 794-6624. 

Inquiries and complaints may also be directed to the Office for Civil Rights, U.S. Department of Education, 400 Maryland Avenue S.W., Washington D.C. 20202, or by calling (800) 421-3481 or (877) 521-2172.

Rights of Children with Disabilities and Parent Responsibilities

Parents may access information about child advocacy groups and information on how to contact the state department of education for information on student rights and services from the  Tennessee Department of Education Legal Services Division, 710 James Robertson Parkway, Andrew Johnson Tower, 5th floor, Nashville, TN 37243-0380, 615-741-2851, Fax: 615-253-5567 or 615-532-9412.

The McKinney-Vento Homeless Education Assistance Act (Title IX, Part A of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act) defines homeless children and youth as “children and youth who lack a fixed, regular and adequate nighttime residence” and includes:

• Children and youth who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels or camping grounds due to the lack of adequate, alternative accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement;
• Children and youth who have a primary nighttime residence that is a public or private place not designed for, or ordinarily used as a regular sleeping accommodation for humans;
• Children and youth who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations or similar settings; and
• Migratory children who qualify as homeless because they are living in circumstances described above.

   

Student Rights Under The Law
Students who are experiencing homelessness have the right to receive educational services that provide full and equal opportunities to succeed in school. Homeless students have the right to immediate enrollment in school, even if they do not have proof of residence or any other required school or health records. If any required documentation is missing, it can be obtained after the student is enrolled. Homeless students have, to the extent feasible, the right to remain in their school of origin and to receive transportation services.

Student Services Under The Law
All homeless education assistance services are school-based. The FSD has a Homeless Education Coordinator who will ensure that these services are provided. Many services are available based on student needs. In addition to transportation, these services include but are not limited to:

1.    Assistance with enrollment and transfer of records
2.    Automatic participation in our federal nutrition program
3.    School supplies such as paper, pencils, books, backpacks
4.    Special project supplies
5.    Academic support through Title I
6.    Hygiene supplies
7.    Summer reading material
8.    Referrals to other agencies that provide services to students
9.    Anything else a homeless child needs to help them get through the school day

Student Services We Can’t Provide

Although we will make every effort to help homeless students in anyway we can, by law, our McKinney-Vento Homeless Education Assistance Program is unable to provide the following resources:

1.    Rent assistance
2.    Utilities assistance
3.    Money to pay bills
4.    Money to pay the cost of hotel/motel or campground fees
5.    Housing

If you or someone you know is a student experiencing homelessness, please contact the FSD Homeless Liaison or your school immediately for assistance.

Meal Charge Administrative Procedure

Families will have access to the meal charge administrative procedure via publication in the student handbook, FSD website, and included with the Free and Reduced applications. Families of transfer students (during the year) will receive a written copy of the district-wide charge administrative procedure in the student handbook and FSD website

Local Charge Administrative Procedure Considerations

Students who are unable to pay for their meals at the time of the meal service are allowed to charge breakfast and lunch. Students charging breakfast and/or lunch will receive reimbursable meals. Students with a negative balance will not be able to charge ala carte items.  If a parent sends in cash for an ala carte item the student may use the cash for that item.

Household Notification

Negative balance notification:

1. The FCS department will send out a negative balance email to the parent’s email address each Saturday.

2. The FCS manager at the student’s school will send home a notice through the child’s teacher weekly.

3. The FCS department will use Parent Square to contact every family with a negative balance of $20.00 or more on the 15^th and 30^th of the month.

4. Any student whose account is over $50.00 will receive a phone call from the FCS manager at that child school.

5. Any account over $75.00 will be referred to the FSD Social Worker for evaluation on the family’s need for assistance.

Delinquent Debt

Delinquent debt is defined as overdue unpaid meal charges that are considered collectable, with efforts being made to collect them. The debt may remain on the accounting documents until it is collected.   The debt will be carried over at the end of the school year. Report cards will be withheld at the end of the school year until all monies owed FSD are paid.  Skyward Family access may be suspended until account is paid.

Repayment plans

Each household may request a repayment plan that will include payment levels and due dates appropriate to a household’s particular circumstances. Please contact Robbin Cross, crossrob@fssd.org , 615-794-6624 for establishing a repayment plan.

Bad Debt

Bad debt is determined to be uncollectible, with further collection efforts for delinquent debt deemed useless or too costly. Delinquent debt will be considered as bad debt 90 days after the child leaves FSD.

Additional Resources Families may find assistance with applying for free or reduced price school meals by contacting any of the following FSD staff members at 615-794-6624: Robbin Cross, FSD CNP Supervisor, crossrob@fssd.org. Amanda Fisher, FSD Social Worker, fisherama@fssd.org Diane Price, FSD Translator, pricedia@fssd.org 

Franklin Special District, in its employment of personnel and in its educational activities with students, does not discriminate on the basis of race, color, ethnicity, national origin, sex, pregnancy, disability, or age. In addition, the FSD provides equal access to the Boy Scouts and other designated youth groups. Employees of the Franklin Special District are appointed as coordinators of the various activities ensuring compliance with federal laws and regulations including the U.S. Department of Education regulations implementing:

• Title VI of the Civil Rights Act of 1964 (Supervisor of Federal Programs – 615-794-6624
• Title IX of the Education Amendments of 1972 (Supervisor of Federal Programs – 615-794-6624 – wiemerspax@fssd.org)
• Section 504 of the Rehabilitation Act of 1973 (Supervisor of Special Populations – 615-794-6624);
• Vocational Education Programs Guidelines for Eliminating Discrimination and Denial of Services on the Basis of Race, Color, and National Origin, Sex and Handicap (Supervisor of Federal Programs – 615-794-6624); and
• Age Discrimination Act (Supervisor of Federal Programs – 615-794-6624)
• U.S. Department of Justice regulations implementing: Title II of the American Disabilities Act of 1990 (Supervisor of Special Populations – 615-794-6624).

Supervisors of these programs are located at the FSD Central Office.

The Protection of Pupil Rights Amendment (PPRA), 20 U.S.C. § 1232h, requires the FSD to notify parents and obtain consent or allow parents to opt children out of participating in certain school activities.  These activities include a student survey, analysis, or evaluation that concerns one or more of the following eight areas (“protected information surveys”): 

1. Political affiliations or beliefs of the student or student’s parent;

2. Mental or psychological problems of the student or student’s family;

3. Sex behavior or attitudes;

4. Illegal, anti-social, self-incriminating, or demeaning behavior;

5. Critical appraisals of others with whom respondents have close family relationships;

6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers;

7. Religious practices, affiliations, or beliefs of the student or student’s parent; or

8. Income, other than as required by law to determine program eligibility. 

This parental notification requirement and opt-out opportunity also apply to the collection, disclosure or use of personal information collected from students for marketing purposes (“marketing surveys”).  Please note that parents are not required by PPRA to be notified about the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions.  Additionally, the notice requirement applies to the conduct of certain physical exams and screenings.  This includes any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student.  This does not include hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required by State law.

Franklin Special District has developed and adopted policies, in consultation with parents, regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes.  FSD will directly notify parents of students who are scheduled to participate in any activities or surveys meeting the PPRA criteria and will provide an opportunity for the parent to opt his or her child out of participation of the specific activity or survey.  FSD will make this notification to parents at the beginning of the school year if the District has identified the specific or approximate dates of the activities or surveys at that time.  For surveys and activities scheduled after the school year starts, parents will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to opt their child out of such activities and surveys.  Parents will also be provided an opportunity to review any pertinent surveys. 

Parents who believe their rights have been violated may file a complaint with:    

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, D.C.  20202

Parents of Franklin Special District students have the right to know the professional qualifications of the classroom teachers who instruct their children. Federal law, under ESSA § 1112(e)(1)(A), allows them to ask for certain information about classroom teachers, which the school district will provide in a timely manner.

Specifically, parents have the right to ask for the following information about each child’s classroom teacher:

• Whether the Tennessee Department of Education has licensed or qualified the teacher for the grades and subjects he or she teaches.
• Whether the Tennessee State Department of Education has decided that the teacher can teach in a classroom without being licensed or qualified under state regulations because of special circumstances.
• Whether the teacher is teaching in the field of discipline of their certification.
• Whether any teachers’ aides or similar paraprofessionals provide services to your child and, if they do, their qualifications.

If you would like to receive any of this information, call the FSD Human Resources department at 615-794-6624.

Under the Tennessee State Board of Education’s Unsafe School Choice Policy, any public school student who is the victim of a violent crime as defined under Tennessee Code Annotated 40-38-111(g), or the attempt to commit one of these offenses as defined under Tennessee Code Annotated 39-12-101, shall be provided an opportunity to transfer to another grade-level appropriate school within the district.

Additional information regarding this option may be obtained by contacting Supervisor of Safety and Attendance Celby Glass at 615-472-3117 or by email at glasscel@fssd.org

CHILD ADVOCACY INFORMATION

In addition to the state and local resources available to parents and children, there are many agencies and organizations that offer support, information, training, and help in advocating for persons with disabilities in Tennessee. A few of these organizations are listed below:

416 21st Avenue South, Nashville, TN 37212, 615-298-1080, Toll free: 1-800-287-9636, TTY: 615-298-2471, Fax: 615-298-2046

1315 8th Avenue South, Nashville, TN 37203, 615-269-7751, Fax: 615-269-8914, TN Toll Free: 800-670-9882, TVC@tnvoices.org

These are but a few of the organizations available to help with information, training, and advocacy. For a more extensive list visit the Tennessee Disability Services – Disability Pathfinder Database: https://www.tnpathfinder.org/
The Department of Education and the Franklin Special School District do not intend this as an endorsement or recommendation for any individual organization or service represented in this list.

HOMELESS EDUCATION

Children may qualify for consideration under the McKinney-Vento Homeless Education Act if any of the following apply: you live in a shelter, motel, vehicle, campground, abandoned building or trailer, or other inadequate accommodations or if you live with friends or relatives because of the inability to afford adequate housing. If any of these apply, you may be entitled to all services, rights, and protections provided under this law. Children have the right to attend school. They have the right to continue In the school last attended before becoming homeless (if that is your Choice and it is feasible) and receive transportation to the school last attended prior to becoming homeless if requested. Children may enroll in a school without a permanent address, school records, or immunization records in hand. The school will provide assistance in obtaining proper documentation, and homeless children will receive the same special programs and services provided to all other children. For more information, please call 615-794-6624.

TDOE

Answers to many questions may be obtained from the State Department of Education by calling 1-888-212-3162 or visiting https://www.tn.gov/education.html

UNSAFE SCHOOL CHOICE

EQUAL EDUCATIONAL OPPORTUNITIES

It is the policy of the FSSD not to discriminate on the basis of sex, race, national origin, creed, age, marital status, or status of disability in its educational programs, activities, or employment policies as required by Title VI and VII of the 1964 Civil Rights Act, Title IX of the 1972 Educational Amendments and Section 504 of the Rehabilitation Act of 1973. Inquiries about compliance may be directed to the Civil Rights Coordinator at the FSSD Board of Education office at 615-794-6624.

GRIEVANCE PROCEDURES

Initial grievance regarding complaints relative to Title VI, Title IX or Section 504 must be directed to the Civil Rights Coordinator. Complaints must be filed in writing to the Civil Rights Coordinator with a copy sent to the person or persons against whom allegations are made. The coordinator will notify all parties involved in the allegation of discrimination within five (5) days of receiving the initial grievance as to the date and time of the hearing. The hearing must be held no later than thirty (30) days from the time of the initial filing of the complaint. If an allegation of discrimination involves student admissions or programs, the coordinator will call the entire hearing before a committee composed of the principal, guidance counselor, and homeroom teacher. All parties involved will give ample opportunity for the presentation of evidence. If the complaint cannot be resolved in the meeting, another hearing will be scheduled within five (5) days of the appeal and will be called no later than forty-five (45) days from the date of the first hearing. This hearing will be before the director of schools and the Board of Education. The results of each hearing will be presented in writing to all parties involved within five (5) days of the grievance hearing.

If a satisfactory solution cannot be obtained locally, appeals can be made to the Office of Civil Rights in Washington, DC. The completion of a hearing at the local level is not a prerequisite for filing a complaint with the Office of Civil Rights. No person who files a grievance or participates in a grievance hearing shall be subjected to harassment, reprisals, or retaliation in any form. Forms for filing initial grievances are available in the office of the Board of Education.

RIGHT TO REVIEW TEACHER QUALIFICATIONS - NCLB TITLE I

Title I of No Child Left Behind (NCLB) provides parents the right to request information regarding the professional qualifications of a student's classroom teachers and any paraprofessionals providing support to the child.  Parents must be provided, upon request, state qualifications and license criteria for teachers and paraprofessionals.  For more information, contact the Human Resources Department at 615-794-6624.

SAFE AND DRUG-FREE SCHOOLS AND COMMUNITIES ACT–TITLE IV-A

The Safe and Drug-Free Schools and Communities Act is designed to support programs that prevent violence in and around schools; that prevent the illegal use of alcohol, tobacco, and drugs; that involve parents and communities; and that are coordinated with related federal, state, school, and community efforts and resources to foster a safe and drug-free learning environment that supports student academic achievement.

SECTION 504—FEDERAL CIVIL RIGHTS STATUTE ENACTED IN 1973

Section 504 is a federal law designed to protect the rights of individuals with disabilities in programs and activities that receive federal financial assistance from the U.S. Department of Education. It states the following: “No otherwise qualified individual with a disability in the United States . . . shall, solely by reason of his or her disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance . . . .”

Section 504 regulations require school districts to provide a “free appropriate public education” (FAPE) to each qualified student with a disability who is in the school district’s jurisdiction, regardless of the nature or severity of the disability. That is, students with disabilities will be provided with educational services designed to meet their individual needs to the same extent as the needs of students without disabilities are met. An appropriate education for a student with a disability under the Section 504 regulations could consist of education in regular classrooms, education in regular classes with supplementary services, and/or special education and related services.

• Have a mental or physical impairment that substantially limits one or more major life activities (walking, breathing, learning, seeing, hearing, ability to take care of oneself)
• Have a record of such impairment
• Be regarded as having such impairment